Job vacancy Head Executive Assistant to Holdings

Executive search firm Monroe Consulting Philippine is recruiting on behalf of one of the first and largest real estate developer and construction companies in the Philippines. They are seeking a Head Executive Assistant to Holdings who will play a crucial role in supporting the Chairman and executive team in strategic planning, operational management, executive support, project management, team management, and stakeholder engagement. This position requires a highly skilled individual with strong decision-making abilities, and excellent communication skills.

Duties and Responsibilities:

Strategic Planning:

• Assist the Chairman and executive team in formulating and executing strategic initiatives, identifying synergies within the company.
• Monitor and assess the progress of key projects and initiatives, ensuring alignment with company objectives.

Operational Management:

• Oversee and monitor daily operations in partnership with senior managers and department leaders.
• Perform administrative tasks including managing calendars, generating correspondence, maintaining files (both hard copy and electronic), and coordinating annual corporate
• meetings and facilities scheduling.
• Serve as a liaison between executives and all other departments/levels, facilitating effective communication and collaboration.

Executive Support:

• Provide strategic advice and recommendations to the Chairman on key decisions.
• Prepare comprehensive reports, presentations, and briefs for the executive team.
• Manage the flow of communication between the executive team and other stakeholders, ensuring efficiency and effectiveness.

Project Management:

• Cultivate relationships with employees to enhance operational efficiency and responsiveness.
• Collaborate with the Chairman and executives on special projects, defining and implementing new operational strategies.
• Act as a subject-matter expert, addressing inquiries, developing action plans, and overseeing communication processes.
• Ensure the timely completion of projects by coordinating with internal and external stakeholders.

Team Management:

• Act as a liaison with staff, executives, and senior leaders concerning company climate, employee well-being, project updates, and planning.
• Assist the human resources department with new hires, documentation, onboarding, and resolving employee concerns.
• Identify and support opportunities for professional development within the team.

Stakeholder Management:

• Build and maintain relationships with key stakeholders, including clients, partners, and government entities.
• Represent the company in meetings and events as needed, upholding the company's interests and fostering positive relations.

Job requirement:

• Strong decision-making skills and critical thinking abilities.
• Proven leadership capabilities with experience in directing teams.
• Exceptional proficiency in oral and written communication.
• High level of organizational skills with attention to detail.
• Ability to manage multiple priorities and projects simultaneously.
• Bachelor's degree in Business Administration, Finance, or a related field; a Master's degree in Business Economics is preferred.
• Significant experience in Real Estate or Operations Management.
• Candidates should be within the age range of 35-45 years.