Job offer: Admin Support PH

Executive search firm Monroe Consulting Group is recruiting an Accountant on behalf of a multinational medical device company specializing diabetes care. The role will be reporting in BGC, Taguig.

Key Responsibilities:

• Manage administrative tasks, providing comprehensive support to executive management and key stakeholders.
• Coordinate various departmental activities to streamline workflows and enhance overall productivity.
• Set up, manage, and maintain specialized file systems and databases, ensuring efficient record-keeping and easy access to critical information.
• Handle daily correspondence, including emails, phone calls, and written communication, ensuring timely responses and improved external communication.
• Prepare, proofread, and edit reports, presentations, and meeting materials with accuracy and attention to detail.
• Schedule and coordinate meetings, conferences, and appointments, managing calendars and ensuring optimal time management for executives.
• Perform invoice reconciliation for account billing review and monitor financial records to ensure accuracy and compliance.
• Assist in travel arrangements, including booking flights, accommodations, and preparing travel itineraries.
• Monitor office supplies inventory, place orders, and ensure cost-efficient procurement.
• Support HR processes, including onboarding and offboarding administrative tasks.
• Facilitate internal communications, disseminate updates, and assist in drafting official announcements.
• Act as a liaison between departments, vendors, and external partners, ensuring smooth coordination and issue resolution.
• Provide ad-hoc administrative support for special projects and initiatives as required.

Qualifications:

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years of experience in an administrative or executive support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.