Job offer: Purchasing Division Manager (Pharmaceutical)

Executive search firm Monroe Consulting Group Philippines is recruiting on behalf of a reputable and leading pharmaceutical manufacturing company. Our respected client is looking for a Purchasing-Logistics-Warehouse Division Manager. The scope of this position encompasses managing the activities involved in the procurement of imported and local raw and packaging materials of clients handled including supervision of Purchasing. The procurement function of the position consists of sourcing and selecting of suppliers, canvassing, ordering, purchasing, monitoring of materials arrival and services rendered as well as evaluating supplier's delivery and performance quality.

Key job responsibilities include:

Duties Performed related to Operations

• Receives purchase requisition (PR) generated by SAP based on Material Requirement Plan (MRP)
• Get price from contract, otherwise, secures price quotations from the accredited suppliers
• Ensures that all Purchase Order (PO) entries are aligned to Purchase Requisition requirements. Attaches PR and quotation/contract copy to the PO. If repeat order, indicate price reference and date. Ensures completeness and accuracy of information (Billing price, MOQ, impact, etc.). Reviews and signs the Purchase Order before submission to authorized signatories for approval. If Billing Price (BP) is less than supplier quoted price, computes impact and log in Green notebook and forwards to Product Costing for assessment
• Responsible for releasing and sending Purchase Order copy (both local and indent) to accredited suppliers
• Follows up released Purchase Order and monitor supplier delivery confirmation against MRP Report No. 6128. Expedite and pull in delivery commitments which are behind schedule versus MRP/PPM 6128 report material due date requirement
• Highlights, escalates and provides immediate feedback to Accounts Managers for any foreseen critical or show stopper material
• Checks arrival of ordered item through SAP
• Pushes out deliveries / cancels orders (if possible) as advised in writing by Materials Planning to avoid excessive inventory
• Monitors indent Purchase Order from Proforma Invoice, release of goods from Port, to delivery
• Coordinates directly with supplier in terms of quality and quantity issues or any discrepancy in the delivery and asks for replacement or credit memo, as needed
• Coordinates closely with Material Planners and Suppliers to meet customer requirements
• Monitor suppliers' performance
• Recommends Billing Price (subject for Logistics Division Manager and Finance Division Manager approval) for yearly client contract renewal
• Ensures that suppliers follow the SOP upon delivery (e.g. 3 copies of Delivery Receipt, Purchase Order, and Material Safety Data Sheet & Certificate of Analysis)

Duties Performed related to Supplier Management:

• Communicates documented expectation to suppliers in a formal meeting
• Conducts Supplier Business review wherein forecast requirements and potential issues are discussed and resolved
• Negotiates prices, deliveries, lead-time, payment terms, minimum order quantities and drive contract closure with suppliers
• Encourages supplier productivity and values engineering to drive cost down and reduce leadtime
• Develops alternate sourcing strategies
• Aligns suppliers' capacity with the company's future requirements
• Gathers market intelligence/information that will impact prices, availability and quality of materials being ordered
• Initiates Supplier audit/visit in collaboration with QC representative
• Conducts benchmarking of prices and leadtime amongst suppliers of same commodity and amongst affiliates of principal/client

Duties Performed related to Purchasing

• Ensures that Purchasing Assistant and Purchasing Manager are doing their jobs correctly, thoroughly, and on time
• Releases/approves Purchase Order (PO) created for indirect/direct materials and services
• Initiates project/s to improve current practices related to PO issuance, monitoring of deliveries and receiving of deliveries
• Ensures issues related to indirect materials and services are solved in a promptly and effectively
• Leads the team to achieve and maintain agreed work standard performance; and
• Initiates cost saving projects

Job Requirements :

• Graduate of Bachelor of Science in Industrial Engineering, Economics, or any related course
• Minimum 7 years as Warehouse Manager, Purchasing Manager, Production Manager or Account Manager or Department Manager, preferably in Pharmaceutical, Food, and Cosmetics.
• Must possess familiarity with manufacturing operations
• Must have advance knowledge of computerized warehousing, procurement and inventory management.
• Must have familiarity with all the services provided by materials and procurement departments.
• Must have knowledge of government regulations and policies regarding procurement of local and imported goods and export of Finished Goods.
• Must have thorough knowledge of Current Good Manufacturing Practices and Company's policies, rules and regulations.
• Communication Skills
• Leadership and Management Skills
• Analytical Skills
• Marketing Skills